150 Particulars As To Witness And Parties To Instrument

PRACTICE

Particulars of Individuals on All Instruments

Generally, the registrar requires the following information about natural persons who are parties to an instrument:

1. full given names and surname (the registrar accepts single letters as full given names, but does not accept given names that are abbreviated from their full form by using a period);
2. full postal address (including postal code); and
3. occupation.

Particulars for Corporations on All Instruments

Company Incorporated in British Columbia

Generally, the registrar requires that the following information about a corporation appear on the instrument:

1. corporate name;
2. incorporation number; and
3. full address (including postal code).

For example:

• AB CO. LTD. INCORPORATION. NO. 1234
• 1000 FORT ST., VICTORIA, BC
• V8W 3G5

Extraprovincial Registrations and Amalgamations

For extraprovincial registrations, the registrar requires the registration number; for amalgamations, the registrar requires the amalgamation number. For example:

• CD CO. LTD. EXTRAPROVINCIAL REGISTRATION NO. 5678
• 1111 FORT ST., VICTORIA, BC
• V8W 3G6

• CD CO. LTD. AMALGAMATION NO. 5678
• 1111 FORT ST., VICTORIA, BC
• V8W 3G6

Miscellaneous Matters Regarding Names

Provincial Crown

Where the provincial Crown is the owner, the name on title must show the ministry involved. For example:

THE CROWN IN RIGHT OF BRITISH COLUMBIA

C/O MINISTRY OF ________________________

ADDRESS

Partnerships

Generally, an estate or interest in the name of a partnership is not registrable, because the names of each partner must appear on title. However, a judgment in the name of a partnership is registrable.

Transferor’s Name Must Conform with That Shown on Register

The transferor’s name must conform with that shown on the register otherwise, the registrar may require a statutory declaration qualifying the reason for the difference. The registrar does not require a statutory declaration if there is a minor variation between the transferor’s name and the registered owner’s name, such as “Elizabeth Mary Smith” instead of “Elisabeth Mary Smith”. However, the registrar does require a statutory declaration for greater variations between the transferor’s name and the registered owner’s name, such as “Peter Jones” and “Peter John Jones”.

Alternate Names

The registrar rejects documents with alternate names; for example, “Peter Jones also known as Peter Smith”.

“Senior”, “the Elder”, “Junior”, or “the Younger”

Where an applicant uses the words “Senior”, “the Elder”, “Junior”, or “the Younger” to distinguish between two persons bearing the same name in the same family, the name will be shown in the register as it appears on the application.

CROSS REFERENCES AND OTHER SOURCES OF INFORMATION

Completion Instructions for Transfer Forms

The directions in the Land Title Web Filing Form Practice Guides and the Completion Instructions for Hardcopy Transfer Forms (available at ltsa.ca) are consistent with the examples provided above. See these documents for further examples applicable to transfer forms.

Secondary Sources

See Di Castri, Registration of Title to Land, vol. 1, §8:65.